Tostan Guinea

The Assistant to the National Coordinator has for a general goal to assist the National Coordinator with assuring deliverables, furthering donor relations, completing administrative tasks, tracking deadlines, and liaising with both national staff and international Tostan offices.

Start Date:  April 2010

Minimum commitment: 1 year        

Hours per week: 40 hours/week

Location: Labé with travel to Conakry and in other regions of the country

Direct supervisor(s): National Coordinator, Guinea             

Collaborator(s):   Assistant National Coordinator, Finance and Administration Manager, Supervisors, International Program Team (Dakar), International Communications Team (Dakar, Paris, Washington, DC), Monitoring, Evaluations, Research & Learning (MERL) Team, and other staff and partners at the local and national levels  

Responsibilities

• Assist the National Coordinator with various tasks, ranging from organizational to administrative to linguistic, etc.
• Research, write, and deliver quarterly reports to project funders, in coordination with National Coordinator, the Assistant National Coordinator, and the Executive Director
• Assist staff to professionally present Tostan’s work, including during donor and partner visits, with local and national media, in the office space, etc.
• Collaborate with local and international staff to produce public relations materials (in French and English), such as PowerPoint presentations, brochures, films (if qualified)
• Represent Tostan Mali at local and national conferences, interact with visiting donors and project partners, etc.
• Synthesize monthly Regional Coordinator and Supervisor reports for entry into Tostan Guinea database
• Synthesize monthly Regional Coordinator and Supervisor reports for entry into Tostan Guinea database
• Collaborate with local and international staff to produce public relations materials (in French and English), such as PowerPoint presentations, brochures, films (if qualified)
• Represent Tostan Mali at local and national conferences, interact with visiting donors and project partners, etc.
• Synthesize monthly Regional Coordinator and Supervisor reports for entry into Tostan Guinea database
• Synthesize monthly Regional Coordinator and Supervisor reports for entry into Tostan Guinea database
• Participate in strategic reflection and planning for project as program progresses
• Collaborate with local and international staff to produce public relations materials (in French and English), such as PowerPoint presentations, brochures, films (if qualified)
• Represent Tostan Mali at local and national conferences, interact with visiting donors and project partners, etc.
• Synthesize monthly Regional Coordinator and Supervisor reports for entry into Tostan Guinea database
• Participate in strategic reflection and planning for project as program progresses

• Investigate and communicate impacts and effects of Tostan programs in the field through village visits, participating in program evaluations, and writing and sharing reports
• Write village portraits and collect anecdotes to share with Tostan Guinea staff and the International Communications Team
• Initiate capacity-building activities for staff in ICT skills, report writing, statistical data collection and analysis, and English through trainings, workshops, and collaboration/critique
• Help to develop an organization and communications system within Tostan Guinea to ensure that information is shared with the Executive and International Communications Teams
• Write and edit reports, proposals, articles, etc. for Tostan Guinea , including translation when necessary
• Help to increase awareness of gender issues and gender sensitivity among regionally-based project team, as well as contribute to efforts to develop the organization as a leader in gender-equal practices (on the national and international level)

• Electronic copies of all documents produced, edited, etc. to National Coordinator, incoming volunteer, and Volunteer Coordinator
• Final narrative report of individual activities for internal distribution and adaptation for external use
• Reports/work group meeting minutes, and periodic status reports to Executive Team
• Completed “Request for Volunteer” forms, submitted to the Volunteer Coordinator, as needed
• Other activities, as requested by the Executive Team, Volunteer Coordinator, and other immediate supervisors and collaborators

• Bachelors degree or current enrollment in Bachelors program; studies in International Development, Education, Gender Studies, other social sciences, Business, Management, or related field preferred
• Experience working with a non-governmental organization / non-profit   OR prolonged experience in a developing country/region
• Thorough understanding of Tostan’s programs and methodologies
• Strong written and spoken proficiency in English and French (writing samples required)
• Capable of working with external stakeholders on planning and program implementation
• Strong computer skills in Microsoft Office Suite, including Word, Excel, and PowerPoint; Experience with Access or other database software preferred
• Knowledge of Gmail, Google Groups, Google Documents, Google Calendars, and other Internet programs preferred
• Project management experience preferred
• Ability to work independently, self-motivate, and to manage multiple tasks at once
• Strong communication and organizational skills
• Flexible to adapt to a multicultural environment, to work in varied conditions, to be considerate of limited resources, and to adapt work priorities to the immediate needs of the project or donor

Benefits

As a non-profit organization who works to commit the maximum level of resources to our communities, we rely on volunteers to cover many of their own costs during their volunteerships.  These costs include expenses such as travel between their home countries and work countries, medical costs, and other personal incidentals such as meals, personal travel, clothes, etc.  We in turn do our best to commit to covering housing and weekday lunches for all of our volunteers.

• Hands on experience with an internationally recognized NGO
• Development of curriculum vitae/resume
• Opportunity to develop highly sought-after skills in project management, training, and written and oral communication in a multicultural, multilingual environment 
• Opportunity to collaborate and interact with communities, Tostan staff, international volunteers, and a variety of donors and partners

• Common volunteer housing and utilities
• Lunch Monday-Friday
• All work-related travel covered by Tostan
• Internet access in office during business hours

• Week-long volunteer orientation with other volunteers
• Short introduction to software
• Other training, as deemed necessary and appropriate by supervisors 
  

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